https://www.autolac.com.au/core/media/media.nl?id=632283&c=1048819&h=qbQHsY8OIvF-FnlxMv9U7cpwIUiICRVguLOhIGTLE8n14l-t
PRIVACY
POLICY
This is the Privacy Policy of Autolac Industries Pty Ltd as trustee for
Autolac Industries Unit Trust ABN 27 192 108 807 (Autolac*).
Protecting your privacy is important
to Autolac. We are committed to maintaining the security of all Personal
Information provided to Autolac, whether by individuals with whom we do
business, visitors to and users of our websites or otherwise. This Privacy
Policy details how we collect, use, and manage this Personal Information.
Autolac has appointed a Privacy
Officer who will ensure that our activities are carried out in compliance with
applicable laws. For questions regarding this Policy, to exercise your rights
or to lodge a complaint with us, please contact our Privacy Officer at privacy@autolac.com.au.
For the purposes of this Privacy
Policy and applicable data protection and privacy laws:
·
Personal Information is defined as information and data, whether recorded in a material form
or not, relating to an identified or identifiable natural person that is
processed by or on behalf of Autolac, whether by automated means; and
·
Autolac is considered the “data
controller” in respect of the Personal Information that it collects, uses, and
manages in connection with this Privacy Policy.
Whose information do we collect?
Autolac collects Personal Information
from a range of individuals in the context of its business activities,
including:
·
representatives of our suppliers,
customers, and business partners;
·
contractors;
·
landowners;
·
industry association representatives;
·
users of Autolac websites; and
·
job applicants.
What information we collect and why
we collect it
We collect Personal Information from
you where it is relevant for our purposes as further detailed below.
Business use
Autolac may collect a range of
information in a business context, such as your name, gender, job title, photographic
identification, email address, home address and other contact details, details
of your business and other interests, experience and/or academic and
professional qualifications, third party references, communications with you
(including notes from meetings and telephone call recordings), feedback or
survey responses that you provide to us, financial and payment information, and
information collected from questionnaires and/or interviews.
Autolac uses information collected
from you for business-related purposes, including negotiating, concluding and
performing contracts, managing business relationships, administering real
estate leases and licences, recruitment, managing accounts and records,
communicating with you and third-party contacts, supporting corporate social
responsibility activities, security, legal, regulatory and internal
investigations and debt administration.
Our websites
When you use our websites, Autolac
collects certain standard information that is sent by your browser to our
website. This includes technical information, such as your IP address, browser
type, operating system, language, time zone setting, access times, and any
referring website addresses.
Autolac uses this information to
administer our websites and for internal operations, including troubleshooting,
data analysis, testing, research, statistical and survey purposes. Autolac also
collects certain information to provide users with a personalised experience
when visiting our websites. Through the use of a ‘cookie’, Autolac can record
information about your visit to our website including the clickstream to,
through and from our site (including date and time), the pages visited, page
interaction information and methods used to browse away from the page. This
information is used anonymously and in aggregate and is collected and logged
for statistical purposes. Through analysis of these records, Autolac can
provide an improved service when users revisit our websites. See below for
further information on our use of cookies and related technologies.
Other than as stated in this Privacy
Policy, no attempt is made to identify our users of our websites or their
browsing activities except:
·
where a law enforcement agency
exercises a warrant to inspect logs or any such information is otherwise
required to be produced by Autolac to authorities or regulators; or
·
where Autolac believes it is required
to collect and produce relevant electronic documentation to fulfil its
obligations to third parties, including statutory organisations under local
law.
Access to other websites via
hyperlink
Other
websites that may be accessible via hyperlinks from Autolac websites are owned
and operated by third parties and are not subject to Autolac’s Privacy Policy. Autolac
has no control over the content of those websites. Please review the privacy
policy of each individual website you access and assess whether the policy is
satisfactory to you before you use the other websites.
Cookies & Related Technologies
Our websites and mobile applications
(“apps”) use cookies. A cookie is a small text file that is placed on your
computer or mobile device when you visit a website or use an app. Cookies
collect information about users and their visit to the website or use of the
app, such as their Internet protocol (IP) address, how they arrived at the
website (for example, through a search engine or a link from another website)
and how they navigate within the website or app. A cookie cannot read data from
your hard disk or read cookie files created by other websites.
Autolac uses cookies and other
technologies to facilitate your internet sessions and use of our apps, offer
you services according to your preferred settings, track use of our websites
and apps and to compile statistics about activities carried out on our web sites
and/or through our apps.
You may set up your web browser to
block cookies or remove cookies stored from your computer or mobile device.
However, if you do so, you may not be able to use certain features and
functions of our websites and apps.
Providing Personal Information
At times, Autolac may ask you to
voluntarily supply Personal Information, such as your name, email address,
location, telephone number, and preferred means of communication, for purposes
such as subscribing to Autolac news alerts, direct marketing or requesting
further information from Autolac.
Where we ask you to voluntarily
supply Personal Information, we will use it to provide you with the information
or services that you have requested from us.
Job Applicants’ Personal Information
When you submit a job application to Autolac,
or to a recruitment agent or advisor engaged to administer our employment
marketing initiatives and/or the recruitment/engagement process, we will
collect more specific Personal Information about you, such as your name, email
address and telephone number, qualifications and career history. We may also
ask you for other information, such as information on your interests and the
types of jobs in which you are interested. We may also collect your Personal
Information from publicly available sources (such as Facebook and LinkedIn);
and from third parties (such as references, psychometric test results, and
police checks). The Personal Information you provide to Autolac in, and in
connection with, your job application, and the further information which we
collect will only be processed for the purpose of considering employment or
internship positions at Autolac.
If any job application you make is
unsuccessful, Autolac may choose to retain your Personal Information for a
period of up to 12 months for the purposes of considering you for other roles
within Autolac. Autolac is under no obligation to retain your Personal
Information for this purpose and may elect to delete your Personal Information
at any time following an unsuccessful application. You may also request that Autolac
deletes your Personal Information if you do not wish to be considered for
further roles. You can do this by informing Autolac when you submit your job
application, or at any time after applying, by emailing us at privacy@autolac.com.au.
Sensitive Personal Information
Sensitive Personal Information
revealing racial or ethnic origin, political opinions, religious or
philosophical beliefs, trade-union membership, health or medical conditions,
genetic or biometric information, sexual orientation, or criminal convictions and
offences may be processed by Autolac if such processing is necessary to comply
with laws and regulations or where you provide this information voluntarily or
otherwise consent for us to do so.
Email monitoring
Autolac may monitor emails sent to
and from its workforce, which may contain Personal Information relating to
third parties. The information contained in such emails may be used for
business-related purposes, for example when investigating incidents within Autolac.
Although Autolac endeavours not to review the contents of personal emails,
there may be occasions when this is necessary, for example, to investigate a
breach of security within Autolac, or in the context of legal proceedings.
The legal basis for Autolac
processing your Personal Information
To comply with applicable data
protection and privacy laws, Autolac is required to set out the legal basis for
the processing of your Personal Information. In accordance with the purposes
for which we collect and use your Personal Information, as set out above, the
legal basis for Autolac processing your Personal Information will typically be
one of the following:
·
your consent;
·
the performance of a contract that we
have in place with you or other individuals;
·
Autolac’s or our business partners’ legitimate
business interests; or
·
compliance with our legal
obligations.
Disclosure of the information we
collect
Autolac may share your Personal
Information with people within Autolac who need to know that information for
business or legal reasons, for example, in order to carry out an administrative
function such as processing an invoice, or to direct a query that you have
submitted to the relevant department within Autolac.
We may disclose your Personal
Information to third parties including the authorities, Autolac's advisors,
suppliers of IT services and third parties engaged by Autolac for the purpose
of providing services requested by you; to protect any intellectual property
rights in any materials displayed on or otherwise available from Autolac's
websites; for the purposes of seeking legal or other professional advice; to
respond to a legal request or comply with a legal obligation; and to enforce Autolac's
trading terms.
We may disclose your Personal
Information to third parties if we sell, buy, or merge any business or assets,
including to the prospective seller or buyer of such business or assets. Autolac
may also disclose the Personal Information you provide to us in connection with
the job recruitment process to Autolac HR practitioners and to Autolac's
recruitment advisors for the purpose of considering you for career
opportunities with Autolac.
Transfer of your Personal Information
to other countries
Please note that any person to whom Autolac
may disclose your Personal Information under this Privacy Policy may be
situated in a country other than your own and that such country may provide a
lower level of data protection requirements than your own country. By agreeing
to this Privacy Policy, you consent to the transfer of your Personal Information
to a country other than your own.
Whenever we transfer Personal
Information across borders, we take steps to put in place adequate safeguards
to protect your Personal Information and to make sure it is treated in
accordance with this Privacy Policy.
Access to Autolac's Webstore and eBusiness websites
Access to Autolac’s Webstore or other
eBusiness websites or portals may be provided to Autolac's customers to conduct
ecommerce transactions or for supplier management purposes. Users of Autolac's Webstore
or eBusiness websites or portals may be required to register with the customer
database by providing their email address; their name, company name, office
name; their business address, business phone; and a valid Autolac internal
contact name.
Autolac will collect details in the customer
database that are relevant to the use of the Webstore or eBusiness websites.
While Autolac will use the registration details for demographic analysis and to
personalise your web experience, Autolac will not make customer details
available to external parties.
Retention of Personal Information
Autolac’s aim is to keep your
Personal Information for no longer than is necessary for regulatory or Autolac’s
business reasons. The amount of time for which records are kept varies
depending upon the type of Personal Information they contain.
Your rights in relation to your
Personal Information
If you would like to access or obtain
a copy (which may be in machine-readable form) of the Personal Information Autolac
holds about you, please email your request to privacy@autolac.com.au.
Autolac endeavours to ensure that the
Personal Information it holds about you is complete, accurate, and up to date.
If you consider that your Personal Information is incomplete, inaccurate, or
out of date, you have the right to require us to correct it. To correct, erase
or limit the processing of any of the Personal Information we hold about you,
please email your request to privacy@autolac.com.au.
If you do not provide us with the
information sought in the required fields, we may be limited in our ability to
provide you with services.
Complaints and Concerns
If you have a concern or complaint
about how Autolac has used your Personal Information, as a first step, you
should raise this in writing with Autolac, via email to privacy@autolac.com.au.
If you are not satisfied with the
handling of your concern or complaint by Autolac, you can escalate this to the
Australian Information Commissioner (www.oaic.gov.au) if you are in Australia.
Changes to this Privacy Policy
This Privacy Policy is effective from
1 September 2020. Any changes Autolac may make to this Privacy Policy in the
future will be posted on this page and will apply to all your Personal
Information held by us at that time.
Contact
Questions, comments, and requests
regarding this Privacy Policy are welcomed and should be submitted via email to
privacy@autolac.com.au.
Autolac is a registered trademark of Autolac Industries Pty Ltd as trustee for Autolac Industries Unit Trust ABN 27 192 108 807
Privacy Policy AUT Final 28jul20
